For sand & frac haulers running the pads
Every truck.
Every load.
One screen.
Fleet-Dash is a web portal for your office and an app for your drivers' phones. The portal runs dispatch, the live truck map, the shop and the safety office. Dispatch sees who's empty and calls them to the well. Drivers do their timesheet, pretrip and BOLs on their phone. The office stops chasing paper.
Built and run inside a working frac-sand fleet. Works on its own or with FleetBooks.
Example screen. Drivers tap "Report empty" on their phone and line up in the queue. Dispatch assigns the next load or calls them to the well.
Sound familiar?
Dispatch shouldn't run on group texts and a whiteboard.
- Texting six drivers to find out who's empty. Then calling the one who didn't answer.
- BOLs showing up crumpled on Friday, or not at all. And the customer waiting on them.
- A truck going out with an expired inspection or a DVIR defect nobody saw. Until the DOT did.
- The morning meeting starting with "how many trucks do we actually have working?" Every morning.
Fleet-Dash puts loads, trucks, drivers, paperwork and messages in one place, so dispatch, safety and the shop are all looking at the same thing.
How it works
From pretrip to signed BOL.
A driver's whole day runs through their phone. The office sees every step as it happens, on the Load Center and the map.
Timesheet, truck, pretrip
The driver starts a timesheet, picks a truck and trailer, and does the pretrip. Out-of-service equipment can't be picked, and dispatch sees who isn't safe to work yet.
Queue and call to well
Empty drivers line up in the queue. Dispatch assigns the load, or calls a staged driver to the pad. The driver confirms, and it's saved with the load.
Live map, routes, gate notes
Every truck on one map from Samsara, Motive or Geotab, with the driver's phone as backup. Step-by-step routes with every stop and gate note go to the driver.
BOL in, filed with the load
The driver attaches a photo BOL or fills a digital load ticket with the receiver's signature. It's filed with the load for the office to review, and can flow straight to FleetBooks.
Everything it does
One portal for dispatch, the shop and the safety office.
Everyone in the office signs in to the same web portal and gets the screens for their job: dispatcher, dispatch manager, safety, maintenance, compliance, or driver.
Load Center
- Create, assign and track loads, with live counts of free, busy and completed drivers
- Driver queue: drivers report empty, you assign the next load
- Call to Well for staged drivers, with confirmation saved on the load
- Sand yards, pads, upcoming wells from state permit data, and active frac jobs
- Clean up loads, and restore any you removed by mistake
Truck Count & Team
- Truck Count per pad: assigned, working, down with reasons, parked, week-to-date loads
- Region rollups, and a saved copy for the morning meeting
- Dispatch Team: add dispatchers, managers, and weekly schedules
- On duty / off duty, so drivers see who's on
- Shift notes for handoffs between shifts
Live map & GPS
- All trucks on one map, with search, filters and how old each reading is
- GPS from Samsara, Motive or Geotab, your pick
- Driver phone GPS as backup, only while clocked in
- Geofences you draw, and step-by-step routes with gate and access notes
- Roadside & repair finder near a truck, with your own favorite shops
Trucks, trailers & shop
- Trucks, hoppers, chassis, flatbeds and tanks, company or owner-operator
- Repairs and DVIR defects with status and history
- Preventive maintenance by mileage with due-soon and overdue flags
- Monthly maintenance forms with receipts and signature
- Trailer sign-off by finger signature, and a maintenance chat
Safety & compliance
- Daily or weekly timesheets, reviewed by safety, and a daily pretrip board
- Out of service for a driver, truck or trailer, with a reason
- CDL, medical card, MVR, drug test with expirations and reminders to drivers
- Registration, annual inspection, COI, 2290 and IFTA tracking per unit
- Long-shift reminders at 14 and 16 hours, Samsara device alerts, safety video library
BOLs, forms & signatures
- Photo BOLs attached to the load, or a digital load ticket with receiver's signature
- Demurrage, deadhead miles and weight-ticket photos on the ticket
- Receipts and paperwork with received, reviewed and needs-correction status
- Documents and forms library, with bulk upload
- "Drivers must sign" documents: see who signed and download the PDFs
Messages
- Driver and dispatch chat, plus pad and job threads drivers join automatically
- Private dispatch-only channel for staff
- Private safety, compliance and maintenance chats with each driver
- Attachments, unread counts, and a company phone directory
- Bring Telegram groups and WhatsApp Business contacts into the same threads
Loads & exports
- Every load, load ticket and equipment move BOL in one place
- Export BOLs per truck as CSV or one combined PDF
- Full history of loads, including removed ones you can restore
- Export all your company's records to CSV at any time
- Optional feed of load tickets to FleetBooks
Admin & Ask Fleet
- Roles for each job, with invites by email or text that expire in 48 hours
- Your company's own branding on the dashboard and driver app
- Activity log of who changed what, and full CSV export of your data
- Ask Fleet: plain-English questions about your loads and trucks, read-only
- Several companies on one system, each one's records kept separate
Live map
Know where every truck is without calling anyone.
Fleet-Dash reads your ELD's GPS and puts every truck on one map, colored by what it's doing. Draw a geofence around a sand yard or pad and see who's inside. If a truck's ELD drops out, the driver's phone fills in while they're clocked in.
- Samsara, Motive or Geotab
- Circle, square or freehand geofences
- Step-by-step routes with stops and gate codes, opened in Google Maps
Example map. Green is working, amber is loaded, red is down.
Step-by-step routes
Every turn-off and gate code, in order.
Build a route once: the sand yard, the county road turn, the lease road, the gate, the pad. Drivers see each stop in order with its notes, and tap any stop to open turn-by-turn directions in Google Maps. When a driver moves to another pad, their route changes with them.
- Stops in order, with access and gate notes on each
- Turn-by-turn in Google Maps from any stop
- Saved once, sent to every driver on that pad
Truck Count
Walk into the morning meeting with the number.
Truck Count builds itself from the day: how many trucks are assigned to each pad, how many are working, which are down and why, and loads hauled this week. Save a copy for the meeting, or send it to the customer.
- Down trucks with the reason, parked trucks listed separately
- Region rollups for Northeast and South
- Drivers-by-pad graph for staffing calls
Example sheet.
More screens
What the office sees every day.
Pretrips & timesheets
One card per driver. See who's ready to roll, who has a defect, and who hasn't started.
Safety & compliance
CDLs, medical cards, inspections and registrations in one list. Drivers get reminders before theirs run out.
BOLs & paperwork
Everything drivers send lands in one queue. Mark it reviewed, or send it back with what needs fixing.
Dispatch Team
Add dispatchers, set the weekly schedule, and drivers always see who's on duty.
Driver app
The whole day on one phone.
Drivers open Fleet-Dash in their phone's browser, or the Fleet Driver iPhone app, now in pilot. Big buttons, plain words, and it keeps working on a lease road with no signal: anything sent goes out on its own when the phone reconnects.
- Start timesheet, pick truck and trailer, pretrip, in that order
- Report empty, on break, broke down or days off in one tap
- Photo BOLs and digital load tickets with signatures
- Step-by-step routes to the pad, with gate notes, that switch when they're moved
- Step-by-step accident guide that alerts dispatch with their location
- Messages, documents to sign and safety videos
Fleet-Dash + FleetBooks
Run it alone, or connect your books.
Fleet-Dash runs the field. FleetBooks runs payroll and billing. Use either one by itself, or switch on the connection and let tickets flow from the pad to the paycheck without retyping.
Fleet-Dash
- Dispatch, queue and call to well
- Live map, trucks and the shop
- Safety, compliance and paperwork
- Driver app with BOLs and load tickets
FleetBooks
- Driver settlements and pay statements
- Customer invoices
- Fuel cards, IFTA and maintenance costs
- Bank, profit and loss, and the books
Fleet-Dash only
Dispatch, map, drivers and paperwork. Export loads and BOLs to whatever does your payroll today.
FleetBooks only
Payroll, invoices and books. Type or import tickets yourself, or have drivers send them from the FleetBooks driver app.
Both, connected
An admin makes a feed key in Fleet-Dash. FleetBooks pulls new and changed load tickets on its own, so every driver gets paid and every customer gets billed.
driver truck & trailer ticket / BOL # date load # SO# & PO# customer pickup & drop-off well / pad sand type weight statusFleetBooks can't change anything in Fleet-Dash, denied tickets are left out, and you can replace or turn off the key at any time.
Works with what you already run
Plugs into your ELD and your group chats.
Samsara device alerts flag an unplugged gateway or a disconnected camera. Airtable attachments are filed as truck, trailer or driver paperwork automatically.
Pricing
One price by fleet size. Every feature.
Every plan has the whole portal, the driver app and unlimited office users. Fleet-Dash reads GPS from the ELD you already have. No contract. Cancel any month.
Small fleet
Up to 10 trucks
About $29 a truck
- Load Center, queue and call to well
- Live map, geofences and step-by-step routes
- Driver app, BOLs and load tickets
- Maintenance, safety and compliance
Growing fleet
11 to 30 trucks
$23 to $63 a truck, less as you grow
- Everything in Small fleet
- Help loading your trucks, pads and drivers
- We connect your ELD for you
- Driver invites sent for you
Large fleet
31 trucks and up
Volume pricing past 75 trucks
- Everything in Growing fleet
- Several companies on one account
- Setup and training for your whole team
- One contact who knows your operation
Questions
Straight answers.
Do my drivers need to download an app?
No. Fleet-Dash works in any phone's web browser. There's also a Fleet Driver iPhone app, now in pilot, for BOL photos and background location.
Which ELDs and GPS providers does it work with?
Samsara, Motive and Geotab. Each company picks its own. If a truck's GPS drops out, the driver's phone location fills in, but only while they're clocked in.
Do I need FleetBooks to use Fleet-Dash?
No. Fleet-Dash works on its own, and you can export loads and BOLs to whatever runs your payroll now. If you add FleetBooks later, an admin turns on the connection with one key.
What happens when a driver has no signal?
Messages, BOLs, forms and signatures wait on the phone and send on their own as soon as it reconnects.
Who can see what?
Everyone in the office signs in to the same web portal and gets the screens for their job: dispatch, safety, maintenance, compliance or driver. Drivers only see their own loads and paperwork. An activity log shows who changed what.
Can I get my data out?
Yes. Admins can export all of the company's records to CSV at any time, and BOLs per truck as CSV or PDF.
How long does setup take?
We load your trucks, trailers, pads and drivers, connect your ELD, and send your drivers their invites. Book a demo and we'll walk you through the timeline for your fleet.
Book a demo
See it with your own pads and trucks.
Thirty minutes on a call. We'll walk through a day of dispatch, the driver app and the safety screens, and show you how it connects to FleetBooks.